Administrative Assistant

The Conservation Center is soliciting applicants to join the team in a role supporting the CEO. Role responsibilities include maintaining a calendar of events, assisting with outgoing correspondence, carrying out marketing and business development endeavors, and running business errands. The ideal candidate for this position is a self-starter with a positive, energetic demeanor who can work well in fast-paced environment.


RESPONSIBILITIES:

Assist CEO to achieve her primary business goals and increase efficiency

Manage calendar: schedule appointments and conference calls, and send invitations to the appropriate parties

Manage, respond, and take appropriate action with the CEO’s email. Filter email and create to-do lists

Assist the marketing team in carrying out marketing campaigns, including but not limited to formatting and writing content for The Center’s monthly newsletter.

Assist with generating and organizing content for the CEO’s lectures and conference presentations

Manage contacts: Update contacts in the CEO’s list frequently and accurately. Ensure all contacts are syncing between electronic devices

Plan, schedule, and verify travel arrangements for airline, hotel, and car reservations, including all business and personal travel

Make dining reservations and arrange, coordinate, and manage special events, office parties, and holiday parties

Run personal errands as needed. This includes shopping, post office, and other personal tasks that will increase the efficiency of the CEO

Arrange and manage service providers and supervise projects for the CEO’s residence as needed

Manage the CEO’s art archive and personal website

Receive visitors and answer phone calls; personally handle requests for routine information and redirect other inquiries to the appropriate staff

Anticipate and execute other professional or personal tasks as needed

 

QUALIFICATIONS:

Bachelor’s degree or equivalent experience required

Valid driver’s license with clean driving record

Strong sense of responsibility and ability to complete tasks accurately and with minimal supervision

Ability to maintain confidential and sensitive information

Impeccable written and oral communication skills. Superior writing, grammar, and syntax are required

Must exhibit excellent organizational and time management skills, and possess the ability to multi-task and work within strict deadlines

Must be comfortable working in a fast-paced environment

Must exhibit a positive attitude and willingness to assist with any personal or business matter needed

Background in fine art or art history

Superior accuracy and attention to detail are required

High proficiency with Microsoft Office and Outlook are required

Ability to adapt to new software platforms and troubleshoot technological issues is essential

 

This is a paid, full-time position, with some flexibility. Compensation commensurate with qualifications. A final schedule will be arranged with the selected applicant.

All qualified candidates are encouraged to apply at recruiting@theconservationcenter.com. Please submit a cover letter, resume, short writing sample, salary requirements, and three professional or academic references, which illustrate qualifications. If applying from outside the US, a US work visa is required before applying. No phone calls, please!

CONTACT US
312.944.5401