EMPLOYMENT & INTERNSHIP OPPORTUNITIES
 

Office Manager/Bookkeeper

The Conservation Center is soliciting applicants to join the team as the Office Manager/Bookkeeper. The Office Manager/Bookkeeper will perform various accounting, production scheduling, human resource, and administrative tasks. This detail-oriented role requires excellent data entry, technology, and communication skills. The selected applicant is analytical, a problem solver, and can prioritize and manage their time.

RESPONSIBILITIES: 

• Review, enter, obtain approval, and pay all accounts payable transactions through QuickBooks.

• Reconcile all credit card accounts and obtain supporting documentation to record them in QuickBooks.

• Process customer invoices and receivables in QuickBooks.

• Enter all detailed customer production orders and workflow into Wrike, our project management software.

• Manage staff timecard submissions and PTO requests.

• Maintain files, including personnel, financial, and other data, in digital record-keeping systems with

  accuracy and discretion.

• Assist executive management during staff recruitment process. Once new employees are hired, implement

  onboarding processes, including new hire paperwork, background screenings, and benefit enrollment.

• Maintain and update company policies, procedures, and training materials, and enforce company guidelines.

• Maintain company software agreements and subscriptions.

• Work with IT representatives to troubleshoot basic network issues.

• Oversee third-party contracts and memberships with industry/trade partners.

• Oversee educational programs and memberships for staff.

• Prepare reporting and presentations as assigned.

• Monitor shared company e-mail inboxes, including HR, recruiting, and billing inbox.

• Manage office supply stock and equipment—order when necessary.

• Provide ongoing administrative support to executive management.

• Additional tasks, as assigned.

QUALIFICATIONS: 

• Bookkeeping knowledge is required.

• A minimum of three years of experience in accounting, office administration, and/or production scheduling is required.

• Demonstrated problem-solving and analytical skills.

• Bachelor’s degree or equivalent experience is required.

• Previous data entry experience working in QuickBooks and other Intuit platforms, Salesforce, and Wrike is strongly preferred. The ability to adapt to new software platforms is essential.

• A high proficiency in Microsoft Excel is required. Experience with other Microsoft programs is preferred.

• Must be comfortable working in a fast-paced team environment and managing shifting priorities. Willingness to adapt and take on new roles as needed is crucial.

• Excellent writing skills, grammar, and syntax are required.

• Must exhibit excellent communication, organizational, and time management skills and the ability to multi-task and work within strict deadlines.

• Superior accuracy and attention to detail are required.

• A general interest in art conservation, art history, or fine art is preferred.

This is a full-time position. Compensation will be commensurate with qualifications and experience. Benefits include medical and dental insurance, vacation pay, and a 401 (k) retirement plan. The Conservation Center is an equal opportunity and affirmative action employer. Interested candidates should submit a cover letter, resume, salary requirements, and three professional references to recruiting@theconservationcenter.com. The Conservation Center cannot sponsor candidates at this time; if applying from outside the US, a US work visa is required before applying. No phone calls, please.

SENIOR CONSERVATION FRAMER

The Conservation Center is soliciting applicants to join the team as a Senior Conservation Framer.

The department provides professional matting, conservation framing, and frame repair for private, corporate, and museum clients. The ideal candidate should have the following: familiarity and experience with archival framing techniques, the ability to complete framing projects of all complexities, the ability to meet scheduled deadlines, and the ability to work effectively with colleagues and clients as a positive and productive team member.

RESPONSIBILITIES: 

• Supervise the Custom Framing and Display Department staff member(s) and oversee the department's quality control.

• Responsible for examining and estimating projects as they come into the facility.

• Manage the department schedule with the production manager.

• Track departmental supplies and keep materials updated, including frame orders.

• Responsible for meeting with clients as needed and offering advice and recommendations for framing options appropriate for the artwork being framed.  

• Coordinate with all other conservation departments to ensure timely completion of projects.

• Fit new custom frames and re-fit existing frames for all paintings.

• Perform archival mounting, framing, and hinging of all works of art on paper.

• Design and fabrication of French and linen/silk-wrapped mats.

• Work with The Conservation Center’s mount maker to design custom mounts, vitrines, and stands for three-dimensional objects and books.

QUALIFICATIONS: 

• Thorough knowledge of archival framing techniques and experience in a high-end framing environment is required.

• The candidate must be able to fit custom frames, re-fit frames for paintings, perform custom hinging, hand-cut matting, frame works of art on paper, and fit objects in acrylic vitrines.

• Demonstrate understanding of various frame styles and framing designs that align with the historical context of different art movements.

• The candidate must also be able to fabricate French and fabric-wrapped mats and install fillets.

• The candidate must be organized and able to track departmental supplies, update materials when necessary, and accurately track and locate items using the company's database.

• Art handling, packing, and installation experience are a plus.

• Customer service experience is a plus, as the position requires meeting with clients to choose framing options as needed.

• A positive attitude, excellent communication skills, and the ability to thrive in a fast-paced, team-oriented environment are all essential.

• Some travel may be required for emergency disaster response and local on-site installations. Travel may be required at short notice and is on an as-needed basis.

This is a full-time position. Compensation will be commensurate with qualifications and experience. Benefits include medical and dental insurance, PTO, and 401(k) retirement plan. The Conservation Center is an equal opportunity and affirmative action employer. Interested candidates should submit a cover letter, resume, salary requirements, and three professional references to recruiting@theconservationcenter.com. The Conservation Center is unable to sponsor candidates at this time. If applying from outside the US, a US work visa is required before applying. No phone calls, please.